Writing skills for class XII- Notice Writing, Invitation Writing ,Letter/Job Application, Article Writing , Report Writing
WRITING SKILLS FOR CLASS 12
By – VIKAS KUMAR
PGT ENGLISH
KVS
Topics – Class - XII – English Core For session 2024-25
1. Notice writing- 4 Marks
2. Formal/Informal Invitation and Replies - 4 Marks
3. Letters to the editor (giving suggestions/opinions on an issue)/ Or
● Application for a job with a bio-data or resume - 5 Marks .
4. Article & Report Writing - 5 Marks
SECTION-B (CREATIVE WRITING SKILLS)
NOTICE WRITING
A notice is a written information or news announcement. Notices are either displayed at prominent places or published in newspapers/ magazines. They are meant for a selected audience only. Since notices contain formal announcements, they have a formal style and are factual, using simple language
FORMAT OF NOTICE WRITING-
Format of a Notice : A notice is always written in a box.
Word Limit : 50 words
Marking Scheme : 4 Marks
Format : Name of the organization/Notice/Heading/Date/Signature with name and Designation [1 Mark]
Content: For whom (Target group)?What? When? Where? Agenda etc. [2 Marks]
Accuracy of Spelling and Grammar : Coherence, spellings and grammatical accuracy [1 Mark]
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NAME OF THE INSTITUTION/ORGANIZATION/OFFICE, PLACE NOTICE DATE(
JUNE XX, 20XX) SUITABLE HEADING Content
: Target group- for whom the notice is. Date, time, venue
and all important details and any extra information needed. (Body of the
Notice 50 words) {Answer
the questions- For whom, what, when, where , when how, by whom + additional
information}
Signature (Name) Designation |
Tips to be followed while writing a Notice
●
Adhere to the specified word limit of
50 words.
●
Write the word NOTICE at the top.
●
Mention the name and place of the
school, organization or office issuing the notice.
●
Give an appropriate heading.
●
Write the date of issuing the notice.
●
Clearly mention the target group (for
whom the notice is to be displayed).
●
Purpose of the notice.
●
Mention all the relevant details
(date, venue, time, whom to contact, etc.).
●
Signature, name and designation of
the person who is issuing the notice.
●
Put the notice in a box.
SOLVED EXAMPLES
1.
Sarvodaya Education Society, a charitable
organisation is coming to your school to distribute books among the needy
students. As Head Boy/Head Girl, Vinayak Public School, Sikar, write a notice
in about 50 words asking such students to drop the lists of books they need in
the box kept outside the Principal's office. You are Amar/Aumrika.
Ans.
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VINAYAK PUBLIC SCHOOL, SIKAR NOTICE JUNE XX, 20XX DISTRIBUTION OF BOOKS Sarvodaya
Education Society, a charitable organisation is arranging to visit our school
on XXth August, 20XX to distribute books among the needy students. This is to
inform such students to drop the lists of books they need with their names
written in the box, kept outside the Principal's office. The books will be
handed over to the concerned students by the class teachers. For any queries
contact the undersigned. AUMRIKA (Head Girl) |
2.
Your club is going to organise an inter-house
singing competition. Write a notice in about 50 words inviting names of the
students who want to participate in it. Give all the necessary details. You are
Navtej/Navita, Secretary, Music Club, Kendriya Vidyalaya, Dhalai, Tripura.
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KENDRIYA VIDYALAYA DHALAI, TRIPURA NOTICE JUNE XX, 20XX INTER-HOUSE SINGING COMPETITION The
Music Club of the vidyalaya is going to organise an Inter- house singing
competition for the students of class VIII to XII on 10th August, 20XX in the
school auditorium. Songs could be folk, classical, light classical, even
western. Those interested may give their names to the class teachers latest
by 5th August 20XX. For further details contact the undersigned.
Navtej Secretary (Music Club) |
3. You
are Riddhi/ Ritham of Delhi Public School, Srinagar. Your school has decided to
organise a cultural programme to raise funds for the victims of floods in Uttrakhand.
Draft a notice, in not more than 50 words, for your school notice board.
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DELHI PUBLIC SCHOOL, SRINAGAR NOTICE JUNE XX, 20XX CULTURAL PROGRAMME The
school is organising a cultural programme to raise funds for the victims of
recent floods in Uttrakhand. The show will be held at 5 p.m. on 20th July 20XX
in the school auditorium. The State Education Minister has concerned to be
the Chief Guest. Entry will be by tickets. Do contribute as well to the cause
generously.
Riddhi (Head Girl) |
Q.4 You are Amit/Amita, Head boy/Head girl of your school (Zenith Public School, Lucknow). Write a notice for your school notice board calling for entries from desirous students for Britannia Quiz Contest- Preliminary round to be held at your school. (Word limit- 50 words).
Ans.
ZENITH PUBLIC SCHOOL, LUCKNOW NOTICE 22 August, 2019 INTER SCHOOL QUIZ CONTEST An Inter-School Britannia Quiz Contest will be held in Bhartiya Vidya Sadan, Lucknow on 15th september, 2019. The preliminary round for the quiz will take place at our school. Entries are invited from the interested students of classes VI to XII. Their names should be given to Hardik in the Activity Room during the recess. The last date for receiving entries is 30th Aug, 2019. Amit (Head boy)
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Q.5 You are Abhinav/Abha.. You have planned a 2-week course to be arranged to help the children of your Group Housing Society at Kanpur, acquire the oral communication skills. Prepare a notice for the society's notice board, stating the objective of the course, giving necessary details of the course and requesting the children of the society to join the course.
GULMOHAR HOUSING SOCIETY, KANPUR NOTICE 20 AUG, 2019 COMMUNICATION SKILL DEVELOPMENT COURSE A 2-week course is to be arranged to provide a rare opportunity for the children aged between 8-14 years to polish up their oral communication skills. The course starts on 10th Sept,2019 under the able guidance of qualified and experienced instructors. The fee for the course is Rs 1500 per child and the timings are 3 pm to 6 pm (Monday to Saturday). The children who are interested may register themselves at the society office latest by 5th Sept,2019. For further details contact the undersigned. Abhinav (The Secretary)
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Unsolved Examples
Q.6 As Librarian, Crescent International School, Gwalior, draft a notice in not more than 50 words asking all the students and teachers to return the library books they have borrowed, two days before the commencement of the examination.
Q.7 As Sports Secretary of G.D.G Public School, Pune,
draft a notice in not more than 50 words for your school notice board informing
the students about the sale of old sports goods of your school. You are
Rohini/Rohit.
Q.8 You lost your wrist watch in your school auditorium.
Write a notice in not more than 50 words for your school notice board giving a
detailed description of the watch. You are Anirudh/Arundhati of Class XII of
Springfields School, Pune.
Q.9 You are the President of your colony's Residents
Welfare Association. There will be no water supply on Saturday and Sunday in
the colony due to repair work. Write a notice for the colony Notice Board
informing the residents about the same, advising them to store water, giving phone no. of water tankers.
Q.10 Every
year in the Central Park of the city a flower show is held in the month of
February. Your school has received a circular from the District Collector
inviting your students to visit it. Write a letter in about 50 words informing
the students about the show and advising them to go and enjoy it. You are
Jayesh/ Jhanvi, Head Boy/ Head Girl,
Sikkim Public School, Sikkim.
INVITATION AND REPLIES
The
practice of inviting friends and relatives is a part of social etiquette. Invitations are
generally in form of printed cards or in form of note/letters through which we
invite our guests on some auspicious occasions like wedding, birthday , wedding
anniversary, house warming, inauguration of a shop/factory, annual function,
sports/misc events etc.
Invitations are of two types:
Invitations
are basically of two types: 1) Formal
and 2) Informal
Formal
invitations may further be divided into i) Printed cards and
ii) Formal letter of invitation.
Marking Scheme
Marks: 4- Format: 1 / Content: 2 / Accuracy of
Spelling and Grammar :1
FORMAL INVITATION -
I.
PRINTED
CARDS (General
Invitation/Invitation Card) – These written requests are
generally designed and printed on invitation cards. and are for bulk
invitations to relatives, neighbours, colleagues, guardians on social occasions/Other
misc events.
TIPS FOR WRITING FORMAL INVITATION
●
Must be enclosed in a box
●
It is a single sentence presentation
●
In line commas are allowed
●
End line punctuations are skipped
●
Answer the five W’s
o WHO
– is the host.
o WHAT
– is the occasion.
o WHOM
– for whom is the occasion.
o WHEN
– is the date, time.
o WHERE
– is it being held.
●
Be brief and stick to the word limit
(50 words)
●
Write the invitation in 3rd
person.
●
It has to be polite and courteous.
●
Month to be written in words (1st
July,20XX)
●
Write in simple present tense.
●
No signatures are required.
●
Name of VIP is included in VIP invitations.
FORMAT OF FORMAL INVITATION
●
Name (s) /Designation of the host
issuing the invitation.
●
Use a standard expression/introductory
lines for invitation--
●
(…. Cordially invite you to ,
request the pleasure of your company, solicit your benign/gracious presence,
Cordially request the honour of your presence, invite you to join, seek the
pleasure of your company/ presence)
●
Mention the purpose/Reason of the occasion
(Birthday, marriage, Annual Function or Other Misc Events etc.)
●
Day, Date and time of the Event/Function
●
Name of the Venue/Place of the event with
complete address.
●
In case of VIP, name of the Chief
Guest /VIP
●
Write- R.S.V.P (Frence Word : Respondez
S’il Vous Plait –i.e., Respond if You please.)
●
Include the contact details of the
host, like, telephone or mobile number.
●
Add the address of the host.
●
Mention the special note, if any.
(e.g., Keep phone on silent mode / Please be seated by …)
●
May use varied fonts and sizes to highlight
the Key words.
1. 1. You are a student of
Neelgiri public school, Ooty. The school is holding its annual function. Write
an invitation on behalf of the Principal of your school inviting the important
persons of the town to attend the function to be held on July 15, 2024 at
10.00am.
Answer
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The
Principal, Staff and the Students of ----- (Name of host)
of NEELGIRI PUBLIC
SCHOOL -----(Name of Host Institution if
any)
Ooty request
your benign presence ----(Standard Expression) on
the auspicious occasion
of THE
ANNUAL FUNCTION ----(Purpose/Reason)
of the school at
10.00 am on July 15, 2024.
----(Time, Day, Date)
at
School Auditorium ----(Venue) Shri R.K.
Shriniwasan, I.A.S. -----(Name of VIP if any) will be the Chief Guest and will give
away the prizes to the students. ----(Other Misc
Information) R.S.V.P. Principal 9845376267 ----
(RSVP & Contact Details)
NEELGIRI PUBLIC
SCHOOL,Ooty. |
2. 2. Draft an invitation on behalf of Mr. and Mrs. Tarla of 21 Sector-14, Bhopal, which they may use to invite their friends and relatives on the birth anniversary of their son Neeraj at their residence on August 16, 2019.
Answer
Mr. and Mrs. Tarla request the pleasure of your benign presence on the auspicious occasion of the BIRTHDAY CELEBRATIONS Of their son NEERAJ at their residence 21, Sector-14, Bhopal at 3.30 p.m. On August 16, 2019
R.S.V.P. Mr. and Mrs. Tarla
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3. You are Dhruv/Shikha .Your Father Shri Dheeraj Garg of Gurugram wants you to draft an invitation to be sent to your friends and relatives on the ocassion of your elder sister's marriage . Prepare the invitation giving necessary details in not more than 50 words.
1. 4. You are Faiz/ Falak Mazumdar living at 39,
Udampur Colony, Shimla. You decide to hold a dinner party to congratulate your
grandparents on their golden wedding anniversary. Draft a formal invitation in
not more than 50 words to all family members to attend a grand dinner at home.
REPLIES TO FORMAL INVITATION of card format-
Formal
replies are formal in tone and treatment. It must be brief, to the point,
pleasant, polite and courteous.
TIPS FOR WRITING FORMAL REPLY-
●
Write in brief/Concise.
●
The date of writing appears on the
left hand side.
●
Acknowledge the invitation, express
gratefulness.
●
All the details like events, date,
day, venue etc must be included
●
It closes with regards/Best wishes
and name.
●
Varied fonts and sizes are not used.
●
Written in continued Text and content
is enclosed in box.
●
Mention acceptance or regret (specify
reason for not attending).
●
Use polite and formal language.
●
It is written in the First Person while repling in NOTE form .
●
Stick to word limit 50 words.
FORMAL ACCEPTANCE-
I.
You are Trina Das, Write a formal
reply to acknowledge your acceptance to the wedding ceremony invitation,
inventing all the necessary details. (Formal reply of acceptance to the question No-3)
|
20th April, 20XX 8, Park Road, Delhi I thank Mrs. & Mr Dheeraj Garg for
inviting us on the occasion of the marriage ceremony of their daughter on Monday
24th April, 20XX at Diamond party Lawn, S.V. Road, Gurugram. We
are delighted to accept and will
be glad to attend the ceremony. We extend best wishes to the newly weds
a happy married life. Best wishes Trina Das |
FORMAL REFUSAL-
II.
You are Trina, Write a formal reply
to Rrefusing an invitation to a wedding ceremony invitation while inventing all
the necessary details. (Formal reply of refusal
to the question No-3)
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20th April, 20XX 8, Park Road, Delhi I thank Mrs. & Mr Dheeraj Garg for
inviting us on the occasion of the marriage ceremony of their daughter on
Monday 24th April, 20XX at Diamond party Lawn, S.V. Road, Gurugram. We
regret that we will be not able to attend due to some prior unavoidable
engagement. We extend best wishes to the new wedding couple. Best wishes Trina Das |
II.
FORMAL INVITATION (IN FORM
OF LETTER)-
●
These
are written to specific people for formal occasions,
e.g., to chief guest, judge for competition, etc. Such invitations are very
persuasive in nature.
●
FORMAT:
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Sender's/Host- Address Date (July 24 20XX) Address of the Addressee/Guest Subject : Invitation for/to............................................ Salutation:
(Sir/Dear Sir/Respected Sir) Body :----------------------------------(All
the details of invitation – Event/Function/Purpose/ date/time/Venue etc) ------------------------------------------------------------------------------------------------------------------------------- Yours Sincerely /
Truly: Name/Designation |
4. 1. The Literary Club of your school is
putting up the play ‘Waiting for Godot’. As the Secretary of the Club, draft
and invitation inviting the famous writer Tishani Doshi to be the Chief Guest
of the function. Write the invitation in
not more than 50 words. You are Anupam/ Anushree.
|
The Literary Club Kendriya Vidyalaya RK Puram Sec -8, New Delhi 12th Feb 20XX Ms. Tishani Doshi Member, All India Writers’ Association Pragati Path, New Delhi Subject: Invitation to be the Chief Guest. Dear Madam (Ma’am) The Literary Club of the Vidyalaya requests the pleasure of your esteemed presence on the occasion of Annual Theatre Festival on Friday, 19th Feb 20XX at 9 a.m. at the School Auditorium. The students of the school are putting up the play ‘Waiting for Godot’. Your presence will encourage the students thereby making the occasion more meaningful and attractive. Hope our invitation will be accepted by you. Thank you, Yours truly, Anupam/ Anushree Secretary |
5. 2. On 30th November your school is going to celebrate its Annual Sports Day. You want Mr. Dhanraj Pillai, a noted hockey player to give away the prizes to the budding sportspersons of the school. Write a formal invitation in about 50 words requesting him to grace the occasion. You are Jay/ Jagruti, Sports Secretary, Tagore Public School, Chennai.
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Tagore Public School Chennai 15th November 20XX Mr Dhanraj Pillai Abhilasha Apartments Chennai Subject: Invitation to Preside over Annual Sports Day Dear Sir, Our school is going to celebrate its Annual
Sports day on 30th November 20XX. A number of students are likely
to participate in various sports events. We shall be highly honoured if you kindly
give your consent to preside over the programme and to give away the prizes
to the budding sportspersons of the school at 10.00 am at the school
playground. Hope our invitation will be accepted. Warm regards,
Yours truly, Jay/ Jagruti Sports Secretary
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REPLIES TO FORMAL INVITATION of Letter
format-
FORMAL ACCEPTANCE-
A.
You are Dr. Anant Gupta, an eminent
educationist. You have been invited to preside over an Inter- Zonal Declamation
competition by Nalini, the President of English Literary Club of Government
Model Sr. Sec. School, Sector-20, Chandigarh. Write a reply accepting the
invitation.
|
73, Sector 14A Chandigarh
18th January, 20XX
Ms Nalini Dev Government Model Sr Sec School, Sec-20 Chandigarh
Subject:
Acceptance of Invitation
Dear Nalini, Many thanks for inviting me to
preside over the Inter-Zonal Declamation Competition to be held on 27th
January 2023 at 9:30 a.m. I shall be highly delighted to attend the function
and enjoy listening to the views of the thoughtful students. It will be kind
of you if you could provide me with the official transport.
Yours truly Dr. Anant Gupta |
FORMAL REFUSAL-
B. You are Mr. Raj Sood, Director, Physical
Education, University of Delhi. You received an invitation to be the guest of
honour for the Annual Sports Day at Swadesh School, August Road, Delhi to be
held on 30th June, 202X. Write your reply, in not more than 50 words,
expressing your inability to attend the function.
|
University of Delhi, New Delhi
20th June, 202X
The Sports Secretary, Swadesh School August Road, New Delhi
Subject:
Inability to Attend the Function
Sir, I express my sincere thanks on being
invited as the guest of honour on Annual Sports Day to be held on 30th June,
202X in your esteemed school. However, I regret to inform you that I would be
unable to attend the function due to my prior professional commitments. Best
wishes for the success of the program.
Yours sincerely Raj Sood
|
2. INFORMAL LETTER OF INVITATION –An informal invitation follows the ordinary
pattern as used in personal letters. These type of invitation are written for
inviting few people like friends and relatives on some informal gatherings or
private occasions. (e.g., small birthday party or celebration). Informal
invitations are written in the format of informal letter.
TIPS FOR WRITING INFORMAL INVITATION –
●
Write in brief/Concise.
●
The date of writing appears on the
left hand side.
●
Use first person 'T', 'we' and 'you' and avoid
using 'he', 'she' and 'they'.
●
Do not write the subject
and the receiver's address.
●
Write in warm and personalised style with
relaxed and informal tone.
●
Avoid writing unnecessary details. Begin with
'Dear'......... (Name)
6. You
are Tarun/Tanishka of 23, Yojna Vihar,
Delhi. Write an invitation to invite all your friends to the party you are
giving to celebrate your selection in SRCC of Delhi University.
|
Yojna Vihar, New Delhi 10th January, 202X
Dear Mayank, You will be glad to know that
I have been selected for SRCC in Delhi University. I have much pleasure in
inviting you to my post-selection party at my residence on 16th January, 202X
at 7:30 p.m to join my family and friends this moments of joy. I shall look
forward to meet you.
Yours affectionately, Tanishka/Tarun
|
7. Write
an invitation in not more than 50 words to your friend Meghali to spend her Summer
Vacation with you in Gangtok. You are Puja/Puneet of 25, M.G. Road, Gangtok,
Sikkim.
|
25, M.G. Road Gangtok, Sikkim
15th May, 202X Dear Meghali
You have always wanted to visit
Sikkim. As summers are approaching, I invite you to spend the summer break
with me in my house in Gangtok. Summer is the perfect time for travelling,
sightseeing and exploring the beauty of this lovely city. I am sure you will
have a great time with me and my family. Looking forward to spending this
vacations with you.
Yours affectionately Puja/Puneet
|
INFORMAL REPLY :-
Informal
replies should be informal in tone and may include personal feelings in
intimate style.
TIPS FOR WRITING INFORMAL REPLY-
●
Write in brief.
●
Acknowledge the invitation, express
gratefulness.
●
Write thanks in first person.
●
Use second person to address the
sender.
●
Mention acceptance or regret (specify
reason for not attending).
●
Use friendly and informal language.
●
Give ‘Best wishes’ in case of
decline.
●
Stick to word limit 50 words.
INFORMAL ACCEPTANCE –
A.
You are Natasha, residing in Pune. Your
cousin, from the same city is hosting your grandmothers eightieth birth
anniversary and has extended an invite to you. He has also requested your
assistance for arrangements needed. Draft a reply of acceptance in not more
than 50 words.
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Happiness Colony, Pune
16th November 202X Dear Rajveer,
I am extremely excited to know that
we are going to host our grandmother's eightieth birth anniversary. It is
really a grand occasion for the family. I will be delighted to assist you in
the arrangements by reaching two days in advance. I will not miss the
celebrations for anything in the world.
Yours affectionately Natasha |
INFORMAL REFUSAL
B.
You are Bharti and you have been
invited to the post-selection party of your friend Bhuvan. Write a reply
regretting your inability to attend the same.
|
7-C, Yojna Vihar, Delhi 10th January, 202X Dear Bhuvan,
Many thanks for inviting me to attend your post-selection party, but I
am sorry to say that I shall not be able to attend the same as I shall be out
of station next week due to a prior family commitment. I shall miss this
joyous occasion. I wish you all the best for the future. God bless you.
Yours Truly Bharti
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QUESTIONS
FOR PRACTICE
- You are Ankit
Verma. Your friend from Malaysia is staying in the hostel. Invite him to
join Diwali celebrations with you at your residence.
- Rohit has got
success in NEET Examination. He wants to celebrate his admission to
Shivaji Medical College, Nagpur by throwing a party to his friends. Write
an informal invitation giving details of venue, time and date. Do not
exceed 50 words.
- You are a member
of organizing committee of Sacred Heart Convent, Chandigarh. The school is
organizing its annual function and the Education Minister of the state is
going to be the Chief Guest. Design an invitation card to be sent to the
invitees.
- Draft a formal
reply expressing your inability to attend the inauguration of the showroom
‘Regalia’ on Sunday, the 20th of July 20XX, at 11 a.m. at B-12,
Rohini. You are Navin Jain of C-5, G.K.J, New Delhi and your friend is
G.L. Bansal of 23, Sunder Nagar, New Delhi.
- You are Akshya
/ Aakriti. You have been invited to participate in a seminar on
‘Fundamental Rights of Children’, organised by the Lions Club of your
district. Respond to the invitation by writing a letter to the Secretary
of the Club.
•
